Mailing Address
133 E Santa Anita
Burbank, CA 91502
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Call: (818) 842-6700
Fax: (818) 842-1458
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GERHARDT GEAR COMPANY, INC.
Purchase Order Terms and Conditions |
The General Terms and Conditions (GTC) and the following Quality Assurance requirements (QAR) clauses QAR100, QAR101, QAR111, QAR112, QAR113, QAR115, QAR116 apply to all Gerhardt Gear Purchase Orders and Contracts.
Additional QAR clauses are applicable when they are noted in the purchase orders unless otherwise specified. |
GTC001 |
Right of Entry – Right of Entry – Gerhardt Gears, Customer Representative and our Government / Customer Representative has the right to enter the supplier’s facility at any time during the manufacturing of the product contracted for by this purchase order. This includes surveillance of the products and supplier’s systems, procedures, and facilities. The supplier shall furnish, at no cost, necessary facilities and equipment, supply data, and perform tests as required by applicable drawings, specifications, and Inspection Instruction under surveillance of the Gerhardt Gear Supplier Representative. Suppliers are also required to flow down this requirement to their sub-tier suppliers. |
GTC002 |
Quality System – The supplier shall maintain an inspection system that complies with MIL-I-45208 Inspection System Requirements, AS9100 or ISO9000 is acceptable to Gerhardt Gear. |
GTC003 |
Calibration System – The supplier shall maintain a calibration system in accordance with MIL-STD-45662, ANSIZ540.1, ISO10012-1or ISO10012-2. Quality Assurance Requirements for measuring equipment, Part 1: Metrological confirmation system for measuring equipment. |
GTC004 |
Certification of Conformance
– Each shipment shall be accompanied by one legible and reproducible copy of a Certificate of Conformance certifying the conformance of the product or service to the applicable requirements. The certificate shall identify the part or process name, the Gerhardt Gear Purchase Order Number, and the specification or drawing to which they conform to. In addition, the signature and tile of the authorized representative approving the information must be included. |
GTC005 |
Acceptance – Of this order or the initiating of any process, or the furnishing of any product, or the acceptance payment, constitutes unconditional acceptance of the purchase order and its terms and conditions by the seller. |
GTC006 |
Amendments – To this order, or Gerhardt Gear terms and conditions shall be set forth in writing, via purchase order change notice, and/or revision to the purchase order terms and conditions. Gerhardt Gear will consider all sellers requests to modification of, or exception to, only if such request is made in writing, prior to the acceptance of the order. |
GTC007 |
Price – As stated in this order covers all goods and services to be provided by the seller as specified in the order. These prices also cover all charges for packaging, containers, and transportation, unless specifically depicted otherwise on the face of the order. |
GTC008 |
Shipment – Of goods and services under this order shall be F.O.B as set forth on the face of the order. Seller shall follow buyer’s instructions regarding method of shipment, except where buyer has so stated on the face of the order |
GTC009 |
Schedule - For delivery will be responsibility of the seller. The seller shall not be held liable for damages in respect to delivery delay due to causes beyond seller reasonable control. However, if the seller does not meet the delivery date as depicted on the face of the order. The buyer may approve a revised delivery schedule or terminate the order without liability for such termination |
GTC010 |
Hazardous Material –
Seller agrees to furnish the applicable material safety data (MSDS) sheet(s) with each shipment, for products designated by industry, state, or deferral agencies as hazardous material. |
GTC011 |
Packaging and Protection
– Of the product shipped shall be in accordance with the Gerhardt Gear Purchase Order or best commercial practice to protect product from damage and/or deterioration. |
GTC012 |
Cancellation – Shall remain the right of the buyer and may be initiated at any time. |
GERHARDT GEAR
COMPANY, INC.
Purchase Order Terms and Conditions |
GTC013 |
Tooling / Gauges – When furnished by Gerhardt Gear shall be maintained indoors, the seller is responsible to ensure adequate care is utilized within their facility, to keep the tooling / Gauges in good condition. Any damages to this tooling / Gauges, while in the care of the seller shall be reported to the Gerhardt Gear buyer in writing. Gerhardt Gear shall disposition damaged tooling / gauges prior to further processing by the seller. Seller rework of Gerhardt Gear furnished tooling / Gauges shall be authorized in writing. |
QAR100 |
Quality Assurance
– The supplier shall comply with Gerhardt Gear quality system requirements as specified by the Gerhardt Gear Supplier Survey or purchase order. Supplier agrees to implement and maintain the Quality or inspection system during the performance of this contract. An authorized Certificate of Conformance is required with each shipment. Process Suppliers shall furnish a complete Certificate of Conformance with each shipment indicating the PO number, specification number and revision, name of supplier and quantities, accepted and rejected.
Material suppliers shall furnish chemical /physical test report with each shipment along with original mill certification identifying the applicable specification and revision, actual chemical composition and physical properties, melt, heat, batch, or lot. Additional Gerhardt Gear Quality Requirements (QAR Clauses) apply when referenced by Gerhardt Gear Purchase Order. The supplier is not authorized to perform Material Review action for non-conforming material. |
QAR101 |
Non-Conformance
– Upon acceptance of a Gerhardt Gear Purchase Order, the supplier agrees that Gerhardt Gear is entitled to reimbursement of Gerhardt Gear labor and material costs associated with seller responsible non-conformances and damages.
The supplier will have procedures that describe the identification, segregation, and disposition of non-conforming material and parts. Gerhardt Gear does not authorize the supplier’s MRB disposition for any parts supplied to Gerhardt Gear. |
QAR102 |
Source Inspection
(Visual/Mechanical) – All items specified by the purchase order are subject to inspection at the supplier’s facility by Gerhardt Gear quality personnel before shipment. The supplier shall provide no less than 48 hours advance notice to the Gerhardt Gear Buyer to permit scheduling of source inspection. |
QAR103 |
Source Inspection
(Test) – All items specified by the purchase order are subject to witnessing (by Gerhardt Gear quality personnel) of testing being performed by supplier personnel prior to shipment. The supplier shall provide not less than 48 hours advance notice to the Gerhardt Gear Buyer to permit scheduling of test witnessing. |
QAR104 |
Source Inspection
(Government) – The supplier of this purchase order is subject to government inspection at the point of manufacture. Upon receipt of this purchase order, promptly furnish a copy to the government representative who normally services your plan or to the nearest army, Navy, or Air Force inspection office. If the representative or office cannot be located, the Gerhardt Gear Buyer shall be notified immediately, when material is ready for inspection (or, if practical, before that time,) the supplier shall notify the government representative who normally services its plant. Evidence of government inspection must be shown on all shipping documents. |
QAR105 |
Identification of
Shelf Life Material – Supplier shall identify each item, package, or container of shelf-life items with its cure or manufacture date, expiration date, and special storage and handling conditions in addition to the standard identification requirements.
Unless otherwise specified on Purchase Order, shelf-life materials shall be delivered to Gerhardt Gear Co., inc. with a minimum of 85% shelf life remaining. |
QAR106 |
First Article
Inspection – Upon initial production or any subsequent change to the engineering drawing revision level, the supplier shall perform a First Article Inspection. The first Article shall be done on one piece, representative of the production lot, and be documented on a report in the supplier’s own format. The report shall include actual dimensions and verification of all dimensions, drawing notes, bill of material requirements, processes and other characteristics contained in the engineering drawing. This report shall be approved by the supplier’s quality organization and shall be submitted with the shipment unless otherwise directed by the Gerhardt Gear Buyer. |
QAR107 |
AS9102 – The supplier shall perform and document a complete First Article Inspection Report in accordance with AS9102 including 100% actual results of all characteristics per Blueprint or specification requirements. One copy of the supplier’s First Article Inspection Report shall be furnished to Gerhardt Gear along with the bubble drawing used to generate said report. The FAIR unit shall be delivered to Gerhardt Gear prior to the production shipment for FAIR evaluation of this Purchase Order / Contract. |
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GERHARDT GEAR
COMPANY, INC.
Purchase Order Terms and Conditions |
QAR108 |
Inspection Report
– The supplier shall provide an Inspection Report identifying engineering requirements and actual. Use of Supplier or Gerhardt Gear Inspection Report is acceptable if all applicable characteristics are included in the report. One copy of the Inspection Report shall be furnished to Gerhardt Gear representing each manufacturing lot. |
QAR109 |
100% Inspection –
The supplier shall perform 100% inspection of the Gerhardt Gear noted characteristics, a record of the inspection results shall be provided to Gerhardt Gear, sampling inspection is not allowed. |
QAR110 |
Chemical and Physical
Test Report (Raw Material – Each shipment shall be accompanied by one legible and reproducible copy of all required chemical and physical test reports. The report shall contain the signature and title of the authorized representative of the agency performing the tests and must conform to specification requirements. The report shall reference the purchase order number. The raw material certification must be from the Original Raw Material (Mill House) along with the supplier’s certification of conformance. |
QAR111 |
Test Report –
When functional or non-destructive tests are required by product specification or other procurement document, each shipment shall be accompanied by one legible and reproducible copy of reports of actual test results identifiable with the test parameters and products submitted. These reports shall contain the signature and title of the authorized representative of the agency performing the test and must conform to specification requirements. |
QAR112 |
Mercury Free –
The hardware covered by this purchase order is subject to the prohibition of mercury contamination. At no time shall the products come in direct contact with mercury or its compounds nor with any mercury containing device employing a single boundary. The requirement must be passed on to any subcontractors. |
QAR113 |
Record Retention
– All quality records related to products/or services are to be retained for a minimum of forty (40) years and must be traceable to the specific part number and shipment lot. Quality records developed to support a supplier’s quality system (not product related) should have the appropriate retention periods specified by the supplier in their procedures. |
QAR114 |
Government
Import/Export Regulations – The goods and data provided under this order may be subject to the provision of the Export Administration Act of 1979 (50 USC-2401-2420) and the Export Administration Regulations (15 CFR 768-799) promulgated there under; the Arms Export Control Act of 1976 (22 USC 2751-2779) and the International Traffic in Arms Regulation (22 CFR 120-128 and 130) promulgated there under; and the Foreign Corrupt Practices Act. The parties acknowledge that these statutes and regulations impose restrictions on import, export, and transfer to third countries of certain categories of data and goods, and that licenses from the U.S. Department of State and/or U.S. Department of Commerce may be required before such goods and data can be provided hereunder, and that such licenses may impose further restrictions on use of such goods and data. Disclosure of such goods and data to foreign persons is subject to the above regulations regardless of the export occurs in the U.S. or abroad. Supplier agrees to comply with all U.S. Governmental regulations mentioned above as they related to the import, export, and re-export of goods and/or data, including, without limitation, the ITAR Registration requirements specified at 22 CFR 122.1 |
QAR115 |
Supplier
Non-Conformance Approval Requests – Requests for any departures from drawings, specifications, or other purchase order requirements must be recorded and submitted in writing for consideration by Gerhardt Gear Quality and Planning Department. |
QAR116 |
Notification
Requirements – Gerhardt Gear requires written notification when any of the following condition occur:
- If supplier facility has a location and/or name change
- If there is a significant change of subcontractors
- If there are any changes that can impact goods delivery
- If there are changes to Key personnel, i.e., President, Director of Quality |
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Form
8.40-3 Rev C
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